Executive Assistant in Danville, Virginia For Sale
This position is in the office and is located in Carolina Pride Carwash, Inc. office in Roxboro, N.C.
The Basic Function of this position is to handle administrative and accounting functions and to assist the President and Vice President of Carolina Pride Carwash, Inc.
The individual in this position reports directly to the President and Vice President. This position has no direct reports.
The Executive Assistant has the following responsibilities:
1. Company administrative support
2. Update databases as needed
3. Prepare reports in a timely and accurate manner
4. Process incoming mail and distribute in a timely manner
5. Assist other departments per instructions
6. Generates all correspondence
7. Handle phone calls when needed
The Executive Assistant has the following duties:
1. Make forms
2. Process outgoing mail
3. Clerical functions: filing, handling mail & answer phones
4. Make up job folders
5. Answer phone & take messages
6. Assist customers
7. Assist other departments with projects as needed
8. Use software to keep office appointment schedules, schedule meetings, prepare planning calendars for staff, develop customer, prospect & vendor databases
Other General Company Criteria:
1. Demonstrates ability to tactfully handle difficult situations
2. Consistently demonstrates ability to recognize and deal with priorities
3. Performs duties in an independent manner with minimal direction and supervision
4. Recognizes and performs duties which need to be performed, although not directly assigned, assisting others as needed
5. Adheres to the provisions of the Employee Policies and Procedures Manual
6. Keeps the President informed on all problems and any duties, which are not on schedule
7. Seeks guidance and direction, as necessary, for performance of duties
8. Demonstrates good judgment in investigating and solving problems
9. Respects the confidentiality of company, customer and personnel information
10. Does not abuse or take advantage of personal days off or office hours
11. Always provides proper notifications & advance notice of absence
Physical demands of this position require mobility for maintaining the flow of paperwork, to include lifting up to 25 lbs. and climbing stairs. Sight and hearing may be corrected to accomplish these tasks. Mental demands include ability to manage multiple responsibilities, knowledge of company office routines and knowledge of manual and computerized office systems, i.e., Microsoft Office/Windows software. Working conditions consist of a temperature-controlled office with some noise and interruptions.
The Executive Assistant’s performance will be judged based on the speed and accuracy of his/her work. This position will be judged on the willingness to provide support to the President and peers. Customer comments will be favorable.
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